The Moving Picture Institute is seeking a Program Associate to support MPI’s mission by managing logistics, communications, and operations for the organization’s programs, workshops, screenings, and events. This role ensures seamless execution from initial planning through successful onsite delivery, enabling filmmakers to thrive and films about human freedom to reach wider audiences.

The Program Associate reports to the Vice President of Production. This is a full-time, virtual role that can be based anywhere within the U.S.

• Execute the film festival submission strategy as directed by MPI’s festival consultant, including managing entries via platforms such as FilmFreeway.
• Track and update all festival-related information.
• Create and update Basecamp project pages for each film’s screenings and festival participation.
• Serve as the primary point of contact for festival programmers and handle all related communications and asset delivery requests, including resizing posters, stills, and other materials as needed.
• Coordinate filmmaker and MPI team attendance at film festivals, including travel arrangements, detailed itineraries, festival passes, and logistics.
• Organize and maintain film materials (video files, posters, stills, and other marketing assets) in structured Dropbox folders for each MPI Original film.
• Oversee printing and shipping of postcards, posters, and other promotional items to festivals and screenings.
• Provide onsite support at screenings, workshops, and events as required.
• Build, manage, and maintain program applications, surveys, websites, and reports using Swoogo, including communications with applicants, filmmakers, and attendees before, during, and after events.
• Keep Basecamp projects, timelines, and tasks up to date to reflect real-time program progress.
• Handle filmmaker onboarding by drafting, sending, tracking, and filing agreements and related documentation.
• Track and trigger filmmaker payments in coordination with internal teams.
• Maintain organized digital filing systems for agreements, assets, and program records.
• Assist MPI’s Impact Producer with campaigns for MPI Original Films.

• 2+ years of experience in program coordination, event management, arts administration, or film festival operations.
• Ability to excel in a fast-paced, deadline-driven environment with shifting priorities.
• Highly self-motivated and independent, with strong follow-through.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Outgoing, professional, and comfortable serving as MPI’s onsite representative.
• Calm, flexible, and solution-oriented during live events.
• Hands-on experience supporting onsite events and logistics.
• Familiarity with tools such as Swoogo, FilmFreeway, Canva, Photoshop, Basecamp, Salesforce, and Google Workspace is a plus.
• Genuine enthusiasm for MPI’s mission and supporting filmmakers.
• Ability to travel up to 10%.

Qualified candidates should submit the following application materials (in order) as one PDF document:

• Cover letter that includes:
  • An introductory paragraph describing three distinct reasons you are drawn to MPI’s mission and how you came to those beliefs.
  • Salary requirements.
• Résumé.

Applications should be submitted to Talent Market at talentmarket.org/apply-for-your-dream-job. Questions may be directed to Angela Hight, Project Manager, at angela@talentmarket.org.